Quotation Generator
Turn a product list into a branded quote your customer can accept.
Build a professional quote in minutes: your branding, the lines you are quoting for, discounts and VAT worked out for you, and a validity date so a price does not stay open forever. Print it or download a PDF, in English, Arabic or both.
What Quotation Generator gives you
Everything below is included — no add-ons, no per-app checkout.
- Automatic quotation numbering, or your own
- Line items with unit, discount and VAT
- Draft, Sent, Accepted, Rejected and Expired states
- English, Arabic or a bilingual document
- Print or download a real PDF
About Quotation Generator
What it does, how to use it, and where it stops.
A quotation is a priced offer you send before any work starts. It tells a customer exactly what they would get and what it would cost, and it protects both sides later — you cannot be asked to do more for the same money, and they cannot be billed for something they never agreed to.
What goes into a quotation
Your business details and the customer’s, a quotation number, the date, and how long the price stays valid. Then the line items: what each one is, how many, the unit price and the line total.
The validity date matters more than people expect. Without one, a quote you priced in January can be accepted in June after your costs have moved, and you are the one absorbing the difference.
Line items, tax and discounts
Add as many products or services as the job needs. Each line carries its own quantity and unit price, and the totals recalculate as you type, so you can try a different price without re-adding anything.
Tax is yours to set — VAT, GST, sales tax, or none at all — with your own label and rate. Discounts can be a percentage or a fixed amount off, and the breakdown shows the subtotal, the discount, the tax and the final figure separately rather than collapsing them into one number the customer has to take on trust.
How to create one
Open the builder, enter your business details once, then add the customer and the line items. Set your tax rate and any discount, check the totals, and download the PDF. A free account saves the quotation so you can find it next month; without one it still works, it just is not kept.
Numbering continues from where you left off, so your quotations stay sequential instead of restarting at one every time.
Quotation or invoice?
A quotation is an offer. An invoice is a demand for payment. The quotation comes first, the customer accepts it, the work happens, and then the invoice follows for the amount that was agreed.
Sending an invoice when you meant to send a quotation is a common and expensive mistake: it reads as though the work is already done and the money already owed. If you are asking someone to say yes, it is a quotation.
Where people use it
Responding to an RFQ
A customer asks for a price on a specific list. Enter the lines exactly as they asked, so your quote can be compared line by line against your competitors.
Freelance project work
Break the project into phases as separate line items. It makes the price easier to accept, and easier to reduce by dropping a phase rather than discounting the whole thing.
Suppliers and contractors
Quote materials and labour on separate lines. When a customer questions the total, you can show which part moved.
Service businesses
Keep a standard set of lines for your usual work and adjust the quantities per customer, so quoting takes minutes rather than a morning.
Tips
- • Always set a validity period. Thirty days is normal, and it is your protection against a price accepted after your costs have changed.
- • Describe line items in the customer’s words, not your internal shorthand. "Site survey and report" wins more work than "SV-2 callout".
- • Quote the work you would actually be happy to do. A number chosen to win the job is the number you then have to live with.
What it will not do
- • A quotation is not a contract on its own. For substantial work, agree written terms as well.
- • The tool prices what you enter — it does not know your costs, so it cannot warn you that a margin is too thin.
How it works
The things worth knowing before you sign up.
How do I create a quotation?
Choose the customer, add your line items with unit, quantity, discount and VAT, and the document numbers itself. Send it as a PDF, then move it through Draft, Sent, Accepted, Rejected or Expired as the customer responds.
What is the difference between a quotation and an invoice?
A quotation — a quote, in American usage — is an offer of a price before the work. An invoice is the request for payment after it. BuzPulse has both, they share your business profile and customer list, and an accepted quotation gives you everything you need to raise the invoice.
Can I produce a bilingual quotation?
Yes. A quotation can be issued in English, in Arabic, or as one bilingual document with both languages on the same page, which is what most Gulf customers expect to receive.
Can I track whether a quote was accepted?
Yes. Each quotation carries a status — Draft, Sent, Accepted, Rejected or Expired — so the list itself tells you what is still outstanding and what has gone cold.
What is a quotation?
A priced offer sent before work begins. It sets out what the customer would receive and what it would cost, so both sides agree the scope and the price before anyone is committed.
What information should a quotation include?
Both parties' details, a quotation number and date, how long the price stays valid, itemised lines with quantities and unit prices, any tax and discount, and the total. The validity period is the one most often left out and the one that protects you.
Can I add multiple products or services?
Yes, as many lines as the job needs. Each carries its own quantity and unit price, and totals update as you type.
When should a quotation become an invoice?
After the customer accepts and the work is done or delivered. The quotation is the offer; the invoice asks for the money that was agreed.
Works well with
Included in the same account, at no extra cost.
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